NEW! Changes to “Add People”in Canvas

“Add People” Has Changed

The “Add People” process in Canvas has changed as of Saturday, February 18th. Please email your questions about these changes to canvas@pobox.upenn.edu.

Please note: Some schools have opted to disable the ability to add users to Canvas sites. If you notice that the “People” area in your Canvas site looks different from the following images, then it’s possible your school has limited or completely disabled your ability to add users to a Canvas site. If you are using Canvas for a course offered through one of these schools, then the following information does not apply. Please contact your Local Support Provider (LSP) if you have any questions.

If you have the ability to add people to a Canvas site, here’s what you need to know about these changes:

New Instructions for Adding People to Your Canvas Site

These instructions only apply if you can add people to a Canvas site.

Please use these instructions to add users to your Canvas site after February 18th.

1. Log into canvas.upenn.edu with your PennKey username and password, open a Canvas site, and click on People.

Cursor clicking

2. Click +People.

Cursor over

3. Select “PennKey” to add users with their PennKey usernames or “Penn ID” to add users with their Penn ID numbers.

Cursor click on Important: Adding users with the “Email Address” option is not recommended since email addresses aren’t persistent identifiers for users in Canvas (a user can have multiple email addresses, and the one you have for them might not be associated with their Canvas account). PennKeys and Penn ID numbers are more persistent identifiers since users can only have one of each.

4. Enter the PennKeys or Penn ID numbers for each person you want to add to your Canvas site. Separate each PennKey or Penn ID number using commas. The changes to the “Add People” process now require that you separate each person’s PennKey or Penn ID with commas; previously, you did not have to use commas when adding multiple people at once to a Canvas sites. Also, please note you can only enter characters on a single line.

Example of adding multiple users at once with PennKeys. Comma between users' PennKeys is pointed out with a red arrow attached to a text-box that reads.

5. Select the user role.

Example of selecting user role in the

6. If applicable, select the course section to which you want to add the users and, if desired, enable the “Can interact with users in their section only” setting.

7. Click Next.

Example of the

8. Click Add People when the window refreshes and you see “The following users are ready to be added to the course” near the top of the window along with the names of the people whose PennKeys or Penn ID numbers you’ve added.

Example of the

9. After you click Add Users, the “People” page refreshes and lists the people you have added. If “pending” appears next to their name, it means that have not yet accepted the invitation to your Canvas site.

Example of the updated

“Click to add a name” Feature Turned off at Penn

If you attempt to add a user to your site who does not have a Canvas account, you will see this message: “We were unable to find matches below. Select any you would like to create as new users. Unselected will be skipped at this time.”

This is the message that appears when you try adding someone to your site who does not have a Canvas account.

Please note that the “Click to add name” feature has been turned off for the University of Pennsylvania. If you click the link Click to add a name and try creating a Canvas account for someone, you will see this message: “We were unable to find matches below.”

The message that appears when you click on

Please email canvas@pobox.upenn.edu if you are trying to add someone to your Canvas site who does not have a Canvas account. Please note that a user must have a PennKey to obtain a Canvas account and that each request to create a Canvas account and/or to add a user to a Canvas site sent to canvas@pobox.upenn.edu is reviewed on a case-by-case basis.

Canvas Production Release: February 18,2017

Canvas operates on a three-week release cycle through which features are added or updated. Courseware Support posts highlights from Canvas’s production release notes, a link to these notes, and other relevant content to the Canvas at Penn a few days before the production release, which usually occurs on Saturdays. Please contact Courseware Support at canvas@pobox.upenn.edu if you have any questions about an upcoming production release.

2/18/17 Production Release Highlights:

  • Student Context Card: Instructors and admins can now view more standardized interaction with student data in a course. With the Student Context Card feature, instructors and admins can click a student’s name in a course and view a sidebar-type overlay that shows quick insights and context about the student. Users with student roles cannot view context cards in a course. For more details, please see the Student Context Card section of the Production Release Notes.
    • This feature requires the Student Context Card feature option, which can only be enabled at the account level for all schools. If there is interest in enabling this feature, please let us know.
  • Deleted Reply Management in Discussions: In discussions, deleted replies no longer display as part of the discussion thread for all users. However, if instructors need to view notices of deleted individual replies, they can view them using the Show icon located in the discussion bar. (Non-instructor roles cannot view this icon.)
  • Groups & Collaborations User List: In Google Docs collaborations created within a group, the Collaborations user list includes the name of all group members in addition to the name of any user with an instructor-based role in the course. This change allows instructors or TAs to be added to a group collaboration directly in Canvas. Previously instructor-based roles could only be added to collaborations by sharing the collaborations document manually.
  •  Add Users Process: When adding a user to a course, instructors benefit from an improved workflow process. This new workflow only applies to schools which allow instructors to add users to their courses. Schools who have disabled the permissions for “Add/remove other teachers, course designers or TAs to the course” and “Add/remove students for the course” will not be affected by this change.
    • Instructors now have the option to select up to three search types to locate users: email address, login ID, and SIS ID. We are working on custom text that changes “login ID” to PennKey and “SIS ID” to Penn ID number. If Canvas finds multiple user matches for a search entry, the instructor can choose which user should be selected.  If Canvas is not able to find a match for a user, the instructor will not see the option to add new users to the course and the message “We were unable to find the matches below” will display. The only users that can be added to the course are users who already have an account and display in the search results list, if any.
    • Updated documentation will be posted to Canvas at Penn and to our Canvas Support for Faculty & Staff Canvas Guide.
  • Canvas Icon Updates: Several Canvas areas have been updated for icon consistency or simplicity and do not affect Canvas functionality.
    • Assignments: Student assignment submission sidebar and submission detail page
    • Outcomes: Aligned Items & Outcome Artifacts (accessed by viewing an outcome in a course)
    • Rubrics: Aligned outcome icon (displayed when an outcome is aligned within a rubric)
    • People: User Details sidebar and User Access Report
  •  JavaScript & Webpack Module Bundler: JavaScript modules are now loaded into Canvas using Webpack instead of RequireJS. This change allows Canvas to take advantage of conveniences available in a more modern JavaScript ecosystem while continuing to deploy JavaScript packages for all supported browsers. Canvas engineers have reviewed all existing JavaScript code against Webpack and have deployed Webpack in all beta environments.

For a complete production release update, please see:

Canvas Production Release Notes: February 18, 2017

2017-02-18 New Feature Screencast from Canvas LMS on Vimeo.

Please click here to view the transcript for this video.

Canvas App Issue on iOS Mobile Devices

Some iOS mobile-device users have encountered issues with the Canvas by Instructure app since the update to version 3.17.1 on Wednesday, February 1st. Users who updated to version 3.17.1 between the morning and evening of February 1st might be affected by an issue that causes the app to crash intermittently.

A fix was deployed the evening of February 1st, so any users who have updated to version 3.17.1 since the evening of February 1st should not be affected. If a user updated the app while the issue was active, however, it is possible that the app will still crash intermittently.

If you have recently experienced the mobile app crashing on your iOS device, it is possible that this issue has affected you. To fix this issue, you can uninstall and then reinstall the app.

If the issue persists after you reinstall the app, please email canvas@pobox.upenn.edu for further assistance.

We apologize for any inconvenience this issue has caused. Please email canvas@pobox.upenn.edu if you need assistance with this issue.

Canvas Production Release: January, 28 2017

Canvas operates on a three-week release cycle through which features are added or updated. Courseware Support posts highlights from Canvas’s production release notes, a link to these notes, and other relevant content to the Canvas at Penn a few days before the production release, which usually occurs on Saturdays. Please contact Courseware Support at canvas@pobox.upenn.edu if you have any questions about an upcoming production release.

1/28/17 Production Release Highlights:

  • Student Context Card: With the Student Context Card feature, instructors and admins can click a student’s name in a course and view a sidebar-type overlay that shows quick insights and context about the student. Users with student roles cannot view context cards in a course. The context is generated from grades in the Gradebook and standard page view and participation activity in course analytics. Mobile data is not included unless a user accesses Canvas directly through a mobile browser, or if a user accesses content within the mobile app that redirects to a mobile browser. This feature requires the Student Context Card feature option, which can only be enabled for an entire account. Canvas admins can enable this feature option in Account Settings. If there is interest in enabling this feature, please let us know.
  • Default Term in Term List: The Terms drop-down menu places the Default Term at the top of the list, regardless of set term dates.
  • Assignments & New Group Set Window: When instructors create a group assignment and create a new group set, the group creation window matches the options located in the People page when creating groups. Most significantly, the structure supports randomly assigning students to a group by section. This feature aligns the group set menu found in the People page and allows instructors to specifically limit groups to users within a specific section. Section assignments also support instructors in large or cross-listed courses. When this option is selected, students are only grouped together with students from their own section. The section designation is available as part of a new group set page when selecting the option to split students into a specific number of groups.
  • Recurring Event Occurrence Clarification: When an instructor enables recurring events for a course, the repeat text field has been changed to For __ additional occurrences. This text change helps clarify how many additional occurrences will be created from the initial event. For example, setting the additional occurrences to three means the calendar item will create the event for the first date and then three additional occurrences of the event, creating a total of four events.
  • To Do List and Past Assignments: In the student Dashboard, No Submission and Not Graded assignments display in the To Do list until their due date. After the due date, these assignments no longer display in the To Do list.
  • MasteryPaths Assignment Descriptions: When instructors create Mastery Paths and allow students to choose their assignment path, students can view the entire description for each assignment. This change helps students understand what is required for each assignment and select their assignment path accordingly. The description content is content created for the assignment in the Rich Content Editor.
  • Instructor Course Home Page Announcements Display: When a course home page is set to display the pages Front Page, and an instructor has chosen to display announcements as part of the course home page in Course Settings, delayed announcements do not display to instructors. When instructors view the course home page, the announcement display is also the same view that their students will see in the home page. Delayed announcements do not display until the date set for each announcement.
  • Student Quiz Responses Clarification: When an instructor retains the default quiz option to let students see their quiz responses, the checkbox explanation text mentions that incorrect questions are included in student feedback. This text change helps clarify the functionality of the checkbox in that quiz responses include both the student’s responses and incorrect questions.
  • Sidebar Quiz Grading Count: For instructors, the Dashboard sidebar displays all quizzes that require grading.

For a complete production release update, please see:

Canvas Production Release Notes: January 28, 2017

2017-01-28 New Feature Screencast from Canvas LMS on Vimeo.

Please click here to view the transcript for this video.

What’s New in Canvas for Spring 2017?

The word

Welcome back!

The following information will introduce you to what’s new in Canvas for Spring 2017.

Third-Party Tools

Using OneClass Chrome Extension? Remove It and Change Your PennKey Password

The OneClass extension for Google Chrome is malware which can capture your PennKey username and password. If you use this extension, please uninstall it and then change your PennKey password.

Piazza Careers

Piazza has a new opt-in feature called Piazza Careers. When students create Piazza accounts for their courses, they will see a prompt to join Piazza Careers.

It is recommended that students who do not want to share their personal information select the option labelled “I don’t need any help . . .” and then click on the “Continue” button.

Red rectagle surrounding the second-option in the Piazza Careers sign-up form.

Select “I don’t need any help . . .” if you don’t want to share your personal information through Piazza Careers.

If you decide to join Piazza Careers, you can click on the Control what information is shared link below the second option to apply advanced settings to information-sharing in Piazza Careers.

piazza2

When you click on Control what information is shared, this pop-up will appear:

piazza3

Make sure you have only selected options for those entities with whom you wish to share personal information!

Turnitin

Comprehensive documentation for Turnitin is now available on Canvas at Penn: Turnitin Instructions: Instructors & Students

Cengage Mindlinks/Aplia LTI

Instructors using Cengage Mindlinks (a.k.a Aplia) can add this tool Canvas Sites via the “Navigation” tab under a site’s Settings (displays as “Cengage”) and Modules (displays as “Cengage Learning Mindlinks”): Instructor Guide for Aplia Integration in Canvas.

Canvas Features

No More Scheduler: Create Appointment Groups in the Calendar

As of Spring 2017, Canvas has replaced the Scheduler feature with the ability to create Appointment Groups via the Calendar. This change has been made to provide a better user experience–both for those creating Appointment Groups, as well as for those signing up for them: Canvas Appointment Instructions.

System-wide Announcements

Please note that you can remove system-wide announcements from your Canvas User Dashboard.

Stay Informed!

Want to be notified whenever changes are coming to Canvas? Follow Canvas at Penn! Canvas operates on a three-week release cycle, and all upcoming release information is  posted to Canvas at Penn several days before these changes will take place.

If you ever have any questions about what’s new in Canvas, please email canvas@pobox.upenn.edu.

Canvas Production Release: January, 7 2017

Canvas operates on a three-week release cycle through which features are added or updated. Courseware Support posts highlights from Canvas’s production release notes, a link to these notes, and other relevant content to the Canvas at Penn a few days before the production release, which usually occurs on Saturdays. Please contact Courseware Support at canvas@pobox.upenn.edu if you have any questions about an upcoming production release.

1/7/17 Production Release Highlights:

  • Disable Announcement Comments: In “Account Settings,” admins can set an option to disable comments on announcements by default. When an admin selects the option to disable comments on announcements, all sub-account and course announcements are shown to all users with a lock icon, meaning the announcement is closed for comments. However, instructors can choose to open comments on a per-announcement basis.
  • Course Home Page Announcements Display: If a course has a content page set as the course home page, instructors can display a certain number of recent announcements at the top of the page. This change allows instructors to show announcements as part of the course home page when users view Canvas in a web browser. To enable this feature, instructors can select the “Show Recent Announcements” checkbox in “Course Settings” and specify the number of recent announcements that should be shown (up to 15). By default, the interface displays three announcements unless the number is adjusted. Announcements display in the home page for two weeks.
  • Student Scheduler Events: When students click the Scheduler button, Scheduler displays all events available to them, even if the students are not viewing a calendar for a specific course. This change helps students be able to view all Scheduler events regardless of Calendar visibility.
  • Copy a Canvas Course Order: In the “Copy a Canvas Course” option, the course drop-down menu is sorted in order from newest to oldest terms, then alphabetically by course. This change helps admins and instructors more easily locate terms and courses for course copies. Note: The course drop-down menu does not display for users with access to more than 100 courses; users must use the search field to locate a course.
  • Course List Enrollments Default: For users who have never customized their courses list, Canvas has increased the number of courses automatically displayed in the Dashboard and Global Navigation “Courses” menu from 12 to 20. If the “Courses” menu includes more than 12 courses, the “Courses” menu includes a scrollbar.  Note: Once users customize their courses list, the Dashboard and Global Navigation “Courses” menu only display courses that have been set as a favorite. Customizing the course list means a user has clicked the All Courses link in the “Courses” menu and manually favorited at least one course in the “Courses” list.
  • Rich Content Editor Sidebar Update: The Rich Content Editor sidebar has been updated with backend improvements, resulting in small interface changes. The sidebar includes a visual style update, and each content section supports pagination. Currently, the Rich Content Editor sidebar update only affects “Pages” and the “Syllabus.” Additional feature area updates will be available in a future release.
  • Canvas Icons Update: The existing Canvas icon font has been updated with a new Instructure icon library that compiles icons as SVG files. This new library also enables consistency across all Canvas products and is already incorporated into the Canvas mobile apps.
  • External Tool Module Items: External tools retain their published state in course imports.
  • Special Character Folder Names: Files can load folders with special characters in the folder name.

For a complete production release update, please see:

Canvas Production Release Notes: January 7, 2017

2017-01-07 New Feature Screencast from Canvas LMS on Vimeo.

Please click here to view the transcript for this video.

How to Close a System-Wide Announcement in Canvas

What’s a “system-wide announcement”?

Have you ever logged into Canvas and seen a message appear at the top of your User Dashboard?

Canvas User Dashboard with system-wide announcement outlined in a thick red square.

An example of a system-wide announcement (indicated in red).

This message is a system-wide announcement. It is used to share important information to Canvas users at the University of Pennsylvania, such as:

  • Information on how to request Canvas sites near the start of a new term
  • Maintenance-related outages for tools used in Canvas (e.g., Turnitin)
  • Events and services of interest to Canvas users at the University of Pennsylvania

It can be useful to allow a system-wide announcement to display as a reminder of important information, and they go away automatically when they are no longer relevant. However, if you no longer need to see a system-wide announcement, you have the ability to remove it from your User Dashboard.

How do I remove a system-wide announcement from my User Dashboard?

You can remove a system-wide announcement from your User Dashboard by clicking on the X in its upper-right corner.

The

Click on the “X” in the upper-right corner of a system-wide announcement to close it.

Important: Please note that once you remove a system-wide announcement, it is permanently deleted from your User Dashboard, so please be certain that you want to remove a system-wide announcement before doing so.

Questions?

Please email canvas@pobox.upenn.edu if you have any questions.