Feature-Change Option: The New Canvas Gradebook

An example of the crosshairs- and highlighting-features in the New Gradebook.

The New Gradebook displays crosshairs and highlighting across rows and columns for improved orientation. Please see the “New Gradebook Features” section in this article for information on other features.

What Is the New Gradebook?

As of January 6, 2018, the New Gradebook is available as a feature option in all courses and can be enabled by any instructor on a course-by-course basis. The New Gradebook has been designed to make grading more flexible and intuitive, as well as to elevate the Gradebook user experience.

Please Read before Enabling the New Gradebook

The New Gradebook feature option should be used with caution.

Previously, admins who had enabled the New Gradebook in a course could disable the New Gradebook for an instructor at any time. As of January 6th, instructors can enable the New Gradebook on their own, and the New Gradebook cannot be disabled by any user when one or both of the following features are applied:

  • Manually adjust a submission status to “None,” “Late,” “Missing,” or “Excused.”
  • Enable late or missing policies in the “Settings” menu.

The above features are not compatible with the current Gradebook, so enabling their functionality will prevent an instructor from returning to the current Gradebook.

New Gradebook Features

Currently, the New Gradebook has the following features:

  • There are new menus for more settings and sorting options.
  • Teachers have control over color feedback with a built-in color key.
  • There are more filtering options.
  • The keyboard accessibility on grade entry is improved.
  • It has drag-and-drop total columns.
  • There are crosshairs and highlighting for orientation.
  • There are late and missing flags with automatic deduction policies.

Additional features will be added to the New Gradebook as it undergoes further development. Updates to the New Gradebook will be posted to Canvas at Penn and shared through our vendor’s New Gradebook User Group.

How Do Faculty, TAs, & Graders Use the New Gradebook?

  1. A Teacher or TA enables the New Gradebook in their course.
  2. For instructions on how to use the new Gradebook, Teachers, TAs, and Graders can consult the New Gradebook Guide.

Questions?

If you have questions, please consult the New Gradebook F.A.Q. or email canvas@pobox.upenn.edu.

Canvas Production Release: January 6, 2018

Canvas operates on a three-week release cycle through which features are added or updated. Courseware Support posts highlights from Canvas’s production release notes, a link to these notes, and other relevant content to the Canvas at Penn a few days before the production release, which usually occurs on Saturdays. Please contact Courseware Support at canvas@pobox.upenn.edu if you have any questions about an upcoming production release.

1/6/18 Production Release Highlights:

  • New Gradebook Feature Option Change: New Gradebook is available as a feature option in all courses and can be enabled by any instructor on a course-by-course basis. This feature option change should be used with caution. Previous to this release, admins who had enabled the New Gradebook in a course could disable the New Gradebook for an instructor at any time. However, with this release, instructors can enable the New Gradebook on their own, and the New Gradebook cannot be disabled by any user when one or both of the following features are applied:
    • Manually adjust a submission status to “None,” “Late,” “Missing,” or “Excused.”
    • Enable late or missing policies in the “Settings” menu.

The above features are not compatible with the current Gradebook, so enabling their functionality will prevent an instructor from returning to the current Gradebook. For more information about the New Gradebook, please see the New Gradebook Users Group.

  • Student Grades Page Menu Update: The student “Grades” page menus have been updated for improved accessibility. For courses associated with a grading period, the “Grading Period” menu displays first and includes a menu heading. Previously, the menu was always at the top of the page and did not contain a heading.

The “Course” menu allows students to view any of their other courses, both active and concluded. Previously, the menu only displayed active courses. Concluded courses display unless the students have been restricted from viewing the course after the course end date.

The page also includes an Apply button, which must be clicked to generate content selected within each menu. Previously, the page reloaded immediately once a menu was selected. If a menu or the Apply button is grayed out, the menu content already matches the selected content loaded in the page. All menus and the Apply button are responsive to browser-window size, so the placement of menus may vary.

  • Excess Rubric Criterion Points: When an instructor grades a submission in SpeedGrader and uses a rubric for grading, the rubric supports excess points above the maximum point value for each criterion. This change allows instructors to provide extra credit through rubric criteria and aligns consistency with other Canvas features that support additional point values.

For a complete production release update, please see:

Canvas Production Release Notes: January 6, 2018

2018-01-06 New Feature Screencast from Canvas LMS on Vimeo.

View the script for this video.

RESOLVED: Turnitin Unavailable

Turnitin should be accessible once again.

If you experienced this issue while Turnitin was unavailable, it is recommended that you perform the following actions before attempting to access Turnitin:

  1. Clear your browser’s cache (instructions for PC and Mac).
  2. Close your browser.
  3. Open a new browser.
  4. Log back into Canvas at canvas.upenn.edu with your PennKey username and password, and then attempt to re-access the affected content.

By performing these steps, you will have removed from your browser any data that might have been stored while the issue occurred that would give the appearance of the issue persisting.

We apologize for any inconvenience this issue caused. If you have any questions, or if the issue still seems to affect you despite performing the recommended actions, please email canvas@pobox.upenn.edu, and we will be happy to help. Thank you.

Submitting Grades for Fall 2017

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Wondering how to transfer Grades in Canvas to CIT? The answer is here!

As you wrap up grading for the semester, you might be wondering how you can use the Canvas gradebook to submit final grades for your courses. Although many instructors calculate and include final grades in their Canvas sites, there is no direct integration between Canvas and Courses InTouch (CIT). Since CIT is the official record for student grades, final grades must always be added there.

If you use Canvas for grading and calculating a final grade, you can export the Gradebook as a CSV using the instructions here and work with it offline in Excel:

How do I download scores from the Gradebook?

If you have any questions, please contact Courseware Support at canvas@pobox.upenn.edu.

Video: Grading in Canvas at the End of a Term

We hope you enjoy this video geared towards faculty and TAs managing grades in Canvas using the gradebook! It shows six steps for finishing up grading in Canvas at the end of a term.

Please note: This video was made before the introduction of the new Canvas UI, which is why Canvas looks a little different in this video from how it looks currently. Nevertheless, the steps covered in the video can be used in the new Canvas UI despite Canvas’s different appearance.

Six Easy Steps for End-of-Term Grading in Canvas

This video demonstrates how to do the following:

  1. Download and save your Canvas gradebook
  2. Hide (“mute”) assignment grades and feedback from students
  3. Hide total course grades from students
  4. Grade all ungraded assignments
  5. Unhide assignments and total course grades
  6. Download and save finished gradebook

If you have any questions, please email Courseware Support at canvas@pobox.upenn.edu.

Turnitin Maintenance 12/27, 11am-8pm EST

 

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Turnitin will be unavailable on Wednesday, December 27th from 11am-8pm EST due to vendor maintenance.

The following actions are recommended to prepare for this maintenance outage:

  • Instructors are encouraged to set assignment due dates that avoid scheduled maintenance windows for Turnitin services. Originality reports will not be available during this period, but assignment submissions will be accessible.
  • Students are encouraged to submit assignments in advance of affected due dates.

Canvas and all other integrated tools will be available and unaffected by this maintenance.

We apologize for any inconvenience this may cause. Please direct any questions or concerns to canvas@pobox.upenn.edu.

Canvas End-of-Term Grading Checklist

The following checklist has been designed to help your end-of-term grading run smoothly.

1.) Download and Save the Current Version of the Canvas Gradebook

It’s a best practice to download and save a course’s Canvas gradebook before entering final grades. Here are instructions for how to download the Canvas gradebook:

How do I download grades from the Gradebook?

2.) Finish Entering Grades in Canvas

Depending on the type of assignment or “quiz” (exam, test, quiz, or survey), you may have a several feedback and grading options. To learn about these options, please see the Grades and SpeedGrader sections of the Canvas Instructor Guide.

Woman frustrated in front of laptop.

Avoid grading headaches by following these simple steps!

3.) Unmute All Assignments and Quizzes

Muting in Canvas is when you hide feedback and grades from students. If you have used muting throughout the semester, you should double-check see if all of your assignments and quizzes are unmuted. Not only will you want to unmute assignments so students can receive your feedback and grade, but you will also want to unmute assignments and quizzes for the total grade that your students see in their Canvas grade summaries so that it match the course grade you enter in Courses InTouch (CIT). If you don’t unmute assignments and quizzes, your students will not see their real total course grade in Canvas, as it will not include their muted assignments.

For more information about muting, please consult the instructions on how to mute and unmute assignments in the gradebook and in SpeedGrader. For instructions on how to hide and unhide the students’ total course grades from their grade summaries, please consult:

How do I hide totals in my students’ grade summaries?

4.) Download and Save the Final Version of the Gradebook

Please see the instructions in the first step. It’s a good idea to keep both versions of the gradebook–pre-final grading and post-final grading–for your records.

5.) Upload the Gradebook to Courses InTouch (CIT)

Follow the directions at http://www.upenn.edu/registrar/CIT/CIT-OLG-user-guide.pdf to upload your grades to Courses InTouch. (See Section 13.4 “Uploading a Grade Roster”).

Please note that although these instructions make reference to Blackboard, the spreadsheet-configuration requirements still apply to the downloaded version of the Canvas gradebook you will upload to CIT.

Questions?

Please email canvas@pobox.upenn.edu.

NEW! Course Content Exports in Canvas

What Is the Course Content Export Feature?

Overview

As of December 9th, the University of Pennsylvania’s Canvas environment supports exporting course content into an HTML format for offline viewing on a computer. This feature supports courses that use complex HTML or dynamic linking to downloaded files.

A typical use case for course content export would be when a student wants to export course content from a Canvas site.

The course content export downloads as a .zip file and a visual HTML index of files (hidden or unpublished files are NOT included). Essentially, the .zip file is a snapshot of how the course existed at the time of the content export. Within offline content, users can view assignment descriptions, points, and due dates. In quizzes and discussions, only the descriptions display in the export.  If a link can only be accessed online, the link includes an external icon identifying the content as online only.

Users will need to re-export the course any time they want to view updated course content. After the initial export, the “Exported Package History” page shows the history of each export, and the “Modules” page shows the last time the content was exported.

Important Information for Faculty & TAs

  • Exports are based on modules, so instructors must allow students to view the “Modules” page to export course content. If a course does not include modules but has the Modules button enabled, course content export packages will still include all course files, pages, and embedded files as long as the user has permission to view them. The Modules button is visible by default, so if you want to give students the option to download a course content export but do not intend to use modules, they will be able to perform this action if you do not hide the Modules button. Instructions for how to unhide the Modules button.
  • If you do not want students to download course content exports, you can disable this option by entering your Canvas site, clicking on Settings Course Details, scrolling to the bottom of the “Course Details” page, clicking in the check-box next to “Allow course content to be downloaded and viewed offline,”  and then clicking on the Update Course Details button. An example of the
  • Exported content does not expire, so it is recommend that you explain to students that they may not reproduce or communicate any of the content in your course, including files exported from your course, without your prior written permission if you do not want them to redistribute your course’s content. Additionally, the following message appears to users automatically on the “Exported Package History” page: “You may not reproduce or communicate any of the content on this course, including files exported from this course without the prior written permission of your institution. Check with your institution for specific online user agreement guidelines.”
  • The course content export feature is separate from the ePub Exporting feature option, which is a course-level feature option that allows users to download simple course content as an ePub file on a course-by-course basis. Enabling course content exports will replace ePub exporting functionality and ePub downloads will no longer be available.

How to Use the Course Content Export Feature

Users can view the course “Modules” page to export course content. Content is exported as a .zip file and downloaded to the user’s computer. The file is essentially a snapshot of how the course existed at the time of the content export. A typical use case for course content export would be when a student wants to export course content from a Canvas site.

These steps show how to download a course content export from a Canvas site and can be shared with students:

  1. Enter a Canvas site and click on Modules.
  2. Click on the Export Course Content button.An example of the
  3. A page called “Exported Package History” page will appear, and you will see a progress bar once the export-download begins. An example of the
  4. Once the course content export downloads, you will be given the option to save the file. The course content export downloads as a .zip file Files and a visual HTML index of files (hidden or unpublished files are NOT included).

Please Note

  • If you do not see the Modules button in you course’s Canvas site, then modules have not been enabled for your course. For Canvas sites where modules are not enabled, to find the modules page as a student, which will give you access to the Course Content Export button, you can add “/modules” to the end of the course URL.
  • The Course Content Export button is unavailable in concluded past-term Canvas sites. By default, past-term Canvas sites are concluded, which means they exists in a read-only state. Consequently, any concluded past-term Canvas site does not display the Course Content Export button. If you would like access to content from a concluded past-term Canvas site, it is recommend that you contact your instructor to request access to this content outside Canvas.
  • Within offline content, you can view assignment descriptions, points, and due dates. In quizzes and discussions, only the descriptions display in the export. If a link can only be accessed online, the link includes an external icon identifying the content as online only.
  • You will need to re-export the course any time you want to view updated course content. After the initial export, the export page shows the history of each export, and the “Modules” page shows the last time the content was exported.

Questions?

Please email Courseware Support at canvas@pobox.upenn.edu if you have any questions or need assistance with course content exports.